This privacy policy sets out how Lindum Hockey Club uses and protects any information that you give Lindum Hockey Club when you use this website.

Lindum Hockey Club is committed to safeguarding, protecting and respecting your privacy in compliance with the General Data Protection Regulation (GDPR). This privacy policy explains how we use any personal information that we collect about you when you use this website, or that you provide to Lindum Hockey Club voluntarily when you contact us directly via email, telephone or via social media.

If you are aged 16 or under, please seek your parent or guardian’s permission before you provide personal information to this site. Users without this consent are not allowed to provide us with personal information.

Information You Provide to Lindum Hockey Club

All information provided to Lindum Hockey Club is collected by the club itself, in the role of Data Controller, and we won’t share your data with any other body or organisation, unless we’re obliged to by UK law. Unless otherwise stated, all data is stored internally at the club.

There are several methods of providing information available via this website, this area covers each one in turn.

Player Enquiry Form

What information is being collected?
We ask your name, email address, telephone number (optional) and your age range.

How is it collected?
If you choose to submit this information, you can do so via a website form (this one here, to be precise) where it’s stored in an internal database and also emailed to our website team.

Why is it being collected and how will it be used?
So that we can respond to your enquiry with information about how best to get involved at the club at a session that suits your age (we only ask for a range that narrows down which session / sessions will suit). We depersonalise all enquiry data at the end of the following hockey season.

Website Enquiry Form

What information is being collected?
Your name, email address, a subject and a message.

How is it collected?
Via a website form (this one here, to be precise) where it’s stored in an internal database and also emailed to our website team. We depersonalise all enquiry data at the end of the following hockey season.

Why is it being collected and how will it be used?
So that we can respond to your enquiry (unless you’re sending us unsolicited email, in which case we may not reply).

Other Website Forms

Unless otherwise specified, on a per-form basis, all other website forms (AGM nomination forms, etc.) follow the policy below.

What information is being collected?
Information includes all fields viewable on the forms themselves.

How is it collected?
Via a website form where it’s stored in an internal database and also emailed to our website team. We depersonalise all data at the end of the following hockey season.

Why is it being collected and how will it be used?
So that we can act on the purpose of the submission.

Pitch Watch Alerts

While our Pitch Watch email service is probably most useful to club members, parents of players, supporters, etc. it is a publicly available service. If you live in New Zealand but need to know if the Ladies 3s is called off one December at 3:30pm, you are most welcome to sign up.

What information is being collected?
Your email address. While we don’t need anything else to run this service, we also log your IP address for the purposes of auditing

How is it collected?
Initially via a website form and then we use a third-party provider, MailChimp, to send out Pitch Watch alerts. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve these alerts. For more information, please see MailChimp’s Privacy Policy.

Why is it being collected and how will it be used?
It’s used only to send out email alerts that you’ve subscribed for. Each email alert sent out includes the ability to unsubscribe (at the foot of every alert).

Club Member Data

We have a separate Privacy Policy for Club Member Data, available to club members at the point of registration.

Access to your personal information

Under UK data law (namely GDPR; the General Data Protection Regulation), any individual has the right to access and amend any of your personal data that we hold. To do this, please place a request via our contact form.

Right to Erasure

Another part of GDPR is the Right of Erasure / Right to be Forgotten. You have the right to request that we delete any personal data that we may have about you if there is no reason for its continued processing.

Safeguarding Your Personal Data

Lindum Hockey Club complies with processing legislation to ensure that all data is processed and held in accordance with UK data protection laws and in a manner that ensures appropriate security of all personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage. We regularly review our processes to ensure that all the appropriate measures are used.

Links to other websites

Our website may contain links to other, external websites of interest. Please note that we do not have any control over the content or trustworthiness of other websites and we cannot therefore be responsible for the protection and privacy of any information which you provide whilst visiting such sites. Other websites are not governed by this privacy policy.

Changes to this Privacy Notice

This policy was first published in May 2018, and will be reviewed annually.